New Microsoft Planner Overview

Elena Humeniuk

PPM Consultant

AI becomes an increasingly important part of the job as technology improves. The tools you use to organize your work should help you stay on task and get things done. There are, however, many creative ways to get work done that may be inefficient.

Customers have been asking for ways to get more done and move faster. They want one smart app (with proper “tutorials”) to track all their jobs and work. To this end, Microsoft is using knowledge of collaborative work management (CWM), enterprise work management (EWM), and frontline task management to create a new work management solution that will be a great alternative to all project management tools. This modern solution will include AI of the next generation. The familiarity and ease of Microsoft To Do with the teamwork and intelligence of Microsoft Planner and Microsoft Project for the web are being merged into one easy-to-use interface.

What is the New Microsoft Planner?

The new Microsoft Planner aims to deliver an integrated platform for managing tasks. Its intended use cases span from managing small, individual tasks to large, complex, and expert-level projects.

With the New Planner, Microsoft hopes to consolidate its enterprise work management, collaborative projects, and task management knowledge into one solution. The solution aims to be robust, team-oriented, and extensible. Cutting-edge AI will be a significant component.

When is the New Planner Coming?

The new Planner can effortlessly go from managing individual tasks to entire enterprise projects, allowing users to consolidate their work in one spot and boosting corporate results. Launching in Microsoft Teams in early 2024, the new Planner app will eventually become online that same year. You can register on Microsoft’s website to receive the first announcement about the preview and public availability of the new Microsoft Planner 2024.

Microsoft Planner new features

• Simplicity: Using a single, intuitive interface, you can organize your projects, tasks, to-do lists, and plans across all of Microsoft 365’s apps.
• Flexibility: To make your plan unique, you may pick from many different perspectives, templates, and approaches, such as lists, boards, timelines, and sprints. The new Planner experience will have all of the features you enjoy in Project for the Web, including agile sprint planning, team workload, goals alignment, custom fields, and task history.
• Intelligent: Copilot in Planner (launching in Spring 2024) is intelligent (by introducing embedded AI) because it uses straightforward, natural-language suggestions to assist users in creating new plans, establishing objectives, monitoring progress, and responding to changes as projects progress.
• Scalability: The new Planner allows you to automate tasks, add features, and adjust them (with or without coding) to suit your organization’s evolving requirements.

The new Microsoft Planner for project management will help teams better collaborate, assign tasks, and measure progress inside the Microsoft 365 ecosystem. This leads to improved project organization and efficiency. As a bonus, using MS Planner for project management streamlines teamwork and maximizes productivity.

Difference between the current and New MS Planner

Due to the current terminology used by different Microsoft project management products, it is essential to understand that there is a difference between the current MS Planner and the new MS Planner. Basic Microsoft Office 365 Planner is a user-friendly online work management tool that can easily organize tasks and manage small projects. You can schedule and manage your time and activities more effectively with Microsoft Planner. In addition to communicating with teammates, you can assign due dates and share data.

Microsoft’s Planner app is an excellent solution for team collaboration and task organization. The new MS Planner will have all the significant features of the current project management product but with much more functionality in addition to planning. That’s why reviewing Microsoft Planner (or Office 365 Planner) and the new MS Planner before settling on a project management application is a good idea.

Migration to New Microsoft Planner

Before proceeding further, it must be noted that Project for the Web will be renamed to new Microsoft Planner. As mentioned above, with this shift, Microsoft aims to consolidate all the major features required for enterprise, collaborative, and task management into one solution.

Many companies, particularly those with large project portfolios, employ multiple project management applications for more efficient operations. Project Online, Project for the Web, and Microsoft Planner are examples of modern portfolio management solutions that businesses require. These solutions revolutionize project management and team collaboration with their better user interfaces. Unfortunately, the challenges of using heterogeneous systems simultaneously persist. After a while, it becomes necessary to migrate those solutions to a single platform that can handle all the required complexities and provide features for in-depth project management.

In this regard, companies currently using Project Online and wanting to experience the new Microsoft Planner can migrate to Project for the Web.

Manual Migration Challenges

There is always the option of doing a manual migration in these situations. However, manual migration is a complex process and comes with its difficulties:

• Data duplication.
• Files misnaming.
• Loss of important data.
• Time-consuming process.
• Risks due to human intervention or human errors.
• Added operational costs.
• The need to hire additional technical specialists.

These issues influence the reliability and thoroughness of the migration, which impacts the project’s schedule and quality.

FluentPro Project Migrator

You are not alone if your company presently has trouble transferring data between Project Online and Project for the Web. An automatic solution known as FluentPro Project Migrator has been a unique lifeline for many firms that have faced similar problems and managed to overcome them.

How Project Migrator addresses the migration challenges

The data may be easily transferred between several project management systems using Project Migrator. This solution solves numerous issues by automating data migration with its powerful wizard. Consequently, IT administrators and project managers can make the switch easily.

Moreover, Project Migrator offers Project Online migration to Project for the Web. So that you can prepare the new Microsoft Planner at NO cost.

FluentPro Project Migration – Migration Steps

Following these simple steps, you can complete Project Online migration to Project for the Web using FluentPro Project Migrator.

Prepare Your Environment:

• Before you begin, double-check that you have the appropriate credentials to access Microsoft Project Online (“the source environment”) and Project for the Web (“the target environment”).
• Make sure not to lose important data during the transfer process by backing up in both environments.

You can migrate with Project Migrator in four easy steps:

• Step 1: Connect your source and target systems. Enter your login information to access the Project Online and Microsoft Project for the Web platforms.
• Step 2: Choose the data to move. You can move all your projects or just specific ones.
• Step 3: Perform object, cards, and user mapping to determine where Project Online data goes to the Project for the Web environment.
• Step 4: Verify the accuracy of the data entered on the Migration Summary by reviewing it. Then, with a single click, begin your data migrating procedure.

The powerful capabilities of Project Migrator effectively automate the migration from Project Online to Project for the Web. You can save weeks of labor by using its bespoke data mapping and complete or partial migration support.

FluentPro Offering

• FluentPro offers fully automated FluentPro Project Migrator software at NO COST for Microsoft Project Online to Project for the Web migration scenario.
• In addition, using FluentPro Project Migrator no 6-month subscription allows you to migrate up to 500 projects at NO cost for this specific scenario.

 Advantages of having the best data migration tool – FluentPro Project Migrator

• Free Data Migration. Thanks to the FluentPro Project Migrator 6-month subscription, you can migrate up to 500 projects for this specific scenario at NO cost.
• Seamless Transition. Ensures that switching between project management systems is easy and seamless to reduce interruptions and increase output.
• Data Integrity. Protect the accuracy of the data and ensure that crucial project data is not lost or corrupted throughout the migration process.
• Time Efficiency. By automating the migration process, teams can save time and devote more attention to strategic work than laborious manual data transfer.
• Cost Reduction. The organization can save money overall by automating migration, which lowers the expense of manual labor and the chance of error.
• Enhanced Collaboration. Collaborate more easily by swiftly moving data to a new system, allowing teams to do their job without interruption.
• Minimized Downtime. Reduce the impact on ongoing projects and enable continued operations by minimizing downtime related to system migration.
• Risk Mitigation. Use automated processes that follow industry best practices and standards to reduce the risk of data loss, discrepancies, and security breaches.
• Compliance and Governance. Throughout the transfer process, ensure that all legal requirements and corporate governance principles are followed, protecting the security and privacy of your data.
• Secured data migration. FluentPro Project Migrator is a ready-to-use tool that can help you avoid high development costs and boost your return on investment (ROI).